The Becky Gates Children’s Center serves the children of Texas A&M University’s students, faculty, and staff. Our waitlist can be accessed online at MyProcare.com, where there is a non-refundable waitlist fee of $50. To place your child on the waitlist, affiliation with Texas A&M University is not required; however it is required for enrollment. Proof of enrollment and employment via UIN will be required once accepted. Both parents do not need to be affiliated with the university as an enrolled student or as a faculty or staff member to be enrolled at the center.
Every semester parents/guardians must sign a contract for continued enrollment. You are responsible for full payment during the dates listed on the contract. Tuition is posted to your account on the first of every month. You have until the fifth day of the month to make payment (Bi-Monthly Plans are the fifth and twentieth). If you are signed up for Automatic payments, they will be scheduled on the fifth day of the every month. Tuition payments may be paid by check, money order, or electronic withdrawal (see front desk for enrollment form). Electronic payments are only available for full monthly tuition. No pro-rations of payments are given for unexpected closings, absences, etc.
A $50.00 ($25.00 for the Toddler 1) material/supply fee per child, per semester will automatically be added to your account and is due on or before the fifth day of the months of September, January, and June. If a child is enrolled mid-semester, the supply fee is paid with the first month’s tuition.
Late/Decline Fees
A $5.00 late payment fee is assessed for each day and for each type of payment received late (after the fifth of the month). Bi-monthly plans will be considered late after the fifth and/or twentieth of the month. For example, if tuition is received 5 days late, a $25.00 late fee will be assessed to your account. If the due date falls on a day the center is not open (i.e. weekend or holiday) the due date will be the first day the center is open following the due date.
A late pickup fee is assessed per child who is picked up past our closing time of 5:30 p.m., or time of early closing.
- Minute 0-5 late, $10 fee will be assessed per child.
- For every 5 minute increment thereafter, an additional fee of $5 will be assessed per child.
- After 15 minutes, UPD will be called, unless we have heard from parents.
A $30.00 returned check/credit card decline fee is assessed for insufficient funds or decline of payment.
In the event of non-payment of tuition during the contracted period Texas A&M University has the authority to disclose information about the delinquent account to any credit bureau, collection agency, or attorney for the purpose of collection of any delinquent amount. Past due accounts will be subject to late payment fees as well as any additional fees incurred by Texas A&M University such as but not limited to court costs, attorney’s fees, and reasonable costs for collection. All delinquent accounts will be referred to Texas A&M Debt Collections. If you are a student, any unpaid balances will be charged to your Texas A&M University account as well as class registration being blocked. Services will be terminated for accounts which are 2 months past due.
Student Discount & Graduate Student Scholarship
Verified Texas A&M University students will be eligible for a $100 per month student discount. To apply, ask the front desk for a Declaration of Student Enrollment form. Once you have completed and signed the form, turn it in to the front desk. We will verify your UIN number after the drop/add date for the semester. Once you have been verified your account will be credited. It is important to note, you will not receive the discount until your student status has been verified. You may have to pay the first month of every semester in full. For example, while you are waiting for verification status, you pay the full September tuition amount. Once you are approved in October, your account will reflect a $200 credit ($100 for the month of September and $100 for the month of October).
There is an additional scholarship for graduate students, who qualify, awarded through The Association of Former Students (AFS). To qualify for the Becky Gates Children’s Center Graduate Student Scholarship, your family income must be between 130% – 180% of the federal poverty guidelines. This information is listed on the Child and Adult Care Food Program Eligibility Form. First priority will go to those who qualify based on the 130% federal poverty guidelines. If you meet the income guidelines, submit a letter of need to the Director at the beginning of the fall and/or spring semester. Your graduate student status will be verified. You must reapply every semester.
Effective Fall of 2021, verified Texas A&M undergraduate and graduate students will be eligible for a $100-$125 discount based of tier. This discount is determined by the number of hours the student is enrolled in. Student status will be verified and must be maintained throughout the semester to qualify for the rate. Student schedules must be turned in with the Declaration of Student Enrollment form. You may get a Declaration of Student Enrollment form at the front desk.
3rd Party Payments
We accept 3rd party payments through other organizations such as Workforce Solutions and Child Care Aware. Talk to our Administrative Coordinator about any 3rd party payments you are expecting to receive.
The Becky Gates Children’s Center reserves the right to terminate a contract. Below are a few examples of reasons we can terminate a contract. See Dismissal section for a more detailed list of behaviors that may lead to dismissal from the Becky Gates Children’s Center.
- Noncompliance with center policies and procedures.
- Fraudulent information provided to the center.
- Failure to complete and turn in required documentation or forms.
- Delinquent account.
- Other.
Dismissal
The Becky Gates Children’s Center makes every attempt to meet the needs of all our children and families. That may not always be possible. Below are some but not all examples of dismissal from the program:
- Noncompliance with Becky Gates Children’s Center and Texas A&M policies, regulations, and rules.
- Fraudulent information provided to the Becky Gates Children’s Center.
- Failure to provide requested documentation.
- A child unable to adjust to the classroom setting after referral process.
- Failure to pay.
- Failure to meet the needs of a family after attempts are made.
- Cannot meet the needs of a family after applicable attempts are made.
- Behavior action plan unsuccessful.
- Disruptive behavior from a child or family that has the potential to compromise the emotional or physical wellbeing of children or staff.
- Other
If you have any questions contact Liz Schulze at 979-458-5437. If you have any questions regarding the wait list, you may also email [email protected]
Once you have accepted enrollment, affiliation with Texas A&M will be verified.
Parent/Guardian will complete the following:
- Contract (updated every semester)
- Admission form
- You must list at least one emergency contact (cannot be parent/guardian)
- You must list at least one authorized pick-up (cannot be parents/guardians)
- Certificate of health and immunization records
- Vision and hearing screening for children 4 years of age or older
- Child and Adult Care Food Program (CACFP) enrollment form
- Photography permission form
- Family Demographic Survey
- Parent text messaging system form (optional)
- Automated payment processing form (optional)
To maintain continuous enrollment, you must sign a contract every semester. If you do not sign a contract by the posted due date, your child will not be enrolled the following semester and you will be asked to fill out a withdrawal form.
When you sign a semester contract, you are agreeing to pay for the entire designated time period. You may not break a contract mid-semester. If an unforeseeable event occurs and you cannot fulfill your contract notify administration immediately. You will be responsible for payment for the duration of the contract unless administration can enroll a child in your child’s place. This is not a quick process nor does it ensure we can find someone to complete your contract. You are responsible for payment until another family begins paying.
The Becky Gates Children’s Center maintains a waitlist for all of our age groups. Read the Becky Gates Children’s Center Family Handbook located on our website at http://bgcc.tamu.edu to familiarize yourself with our policies and procedures. By adding your child to the waitlist, you understand policies, procedures, and/or fees may change by the time your child is offered enrollment.
Complete one application per child. If applying for an unborn child, please put your expected date for the birth date. Families who are in the Procare system already and want to add another child to the waitlist will need to send an email to [email protected] with the name of the child, DOB, and preferred start date. Once added, the parent will receive an email and may use re-registration to select and pay for programs for that child.
Bi-annually an email will be sent out to confirm your waitlist status and provide an opportunity to update contact information if applicable. It is very important your information is correct for when we contact you regarding enrollment.
You will be notified via email first and via phone secondly when a space for your child has become available. You will have 48 hours from the time of the email to accept the enrollment. If you decline the first time, you will be placed back on the waitlist with the decline date instead of the application date. If you decline for a second time, you will be removed from the waitlist. We log all communications regarding the waitlist. It is very important to notify us of any changes in email addresses or phone numbers.
The wait time to become enrolled averages around 1-1.5 years. We encourage families to get on the waitlist as soon as possible.
Click the link below for instructions on how to apply to our waitlist.
How to Complete Waitlist Application
Waitlist Priority
- Current BGCC staff, siblings that are currently enrolled at BGCC, and United States Military Veteran.
- Affiliated students, faculty, and employees (Texas A&M system part 02 and 23).
- Systems or nonaffiliated Texas A&M employees.
All prioritization is based off the date of your completed waitlist application submission.
Every new parent/guardian will be given an orientation to learn about our program before your child starts at the Becky Gates Children’s Center. Every fall semester, we have a large family orientation before the start of our school year. We offer smaller sessions in the spring and summer semesters. New parents/guardians will be notified of orientation dates through the enrollment process.
Classroom assignments are determined by age and consultation with teachers. All relevant information is considered to make the best decision for placement.
New classroom assignments occur every August. Children visit their new classroom a few weeks before starting in their new classroom.
If you have any questions contact Liz Schulze at 979-458-5437. If you have any questions regarding the wait list, you may also email [email protected]
Withdraw forms are available toward the end of each semester. Remember, you are enrolled and responsible for payment for the dates listed on the semester contract.
Contact: [email protected]